Download 
application/mswordFORM A 2023_pagamento diretto_IT-EN(DOC | 195 KB)
application/mswordFORM B_eventi_rimborso(DOC | 144 KB)
application/vnd.openxmlformats-officedocument.wordprocessingml.documentFORM_B_eventi_rimborso_EN(DOCX | 91 KB)
application/vnd.openxmlformats-officedocument.wordprocessingml.documentSV authorization(DOCX | 304 KB)

Registration fees payment depend on the Event Organizer:

Option 1: the event organizer is an Italian Body/Organization. In this case, UniTN administration office must pay on your behalf!

Please note that the request must be sent duly in advance (at least 15 days before the deadline for registration) following the instructions below:

1. fill in the FORM A_pagamento diretto/payment available in the download box. 

NB: sign the form where requested and report both sum to be paid and the fund number (i.e. SAP code associated to your research budget) both in in the "Section RESERVED FOR THE RESPONSIBLE OF THE PROJECT"  and "Section RESERVED FOR THE HEAD OF THE MANAGEMENT CENTRE"

2. fill in the SV authorization form available in the download box and ask your Supervisor to sign it;

3. send all docs. to Ufficio iscrizione eventi esterni - Povo 2 iscrizioni.eventiesterni.collina@unitn.it and NB remember to put phd.aes@unitn.it in Cc. (see point 4):

  • the FORM A C3A_pagamento diretto/payment dully filled in;
  • the registration form and, if that it is not possible before the payment, the invitation or the registration information of the event where the registration fees amount is visible;
  • the program of the event;
  • the invoice/receipt headed to the University of Trento if the organizer release it immediately (in case this is not possible, the administration will get in contact directly with the organizer after the receipt of all necessary documents)
  • the "supervisor authorization" form properly filled in by you and signed by your supervisor

4. the administrative Manager phd.aes@unitn.it will submit your request to the electronic signature of referents (i.e.: responsible of the project and head of the management centre); as soon as the forms will be signed, they will be forwarded to the colleagues of Ufficio iscrizione eventi who will process the payment. 

Exception: only in case you have been assigned a specific Supervisor funds to cover the expense, remember to ask the signature of your supervisor as well to be reported in the section RESPONSIBLE OF THE PROJECT .

Option 2: the event organizer is a foreign Vendor/Body/Organization

In case the event Organizer allows the payment only with credit card of the participant, then you can pay in advance and ask for the reimbursement afterwards. The procedure is the following: 

1. you can pay with credit card (if you are the credit card holder) but IT IS IMPERATIVE THAT you ask for an invoice headed to UniTN and not to you;

2. send to Ufficio iscrizione eventi esterni iscrizioni.eventiesterni.collina@unitn.it and NB remember to put phd.aes@unitn.it in Cc. for the signature of the Director:

  • the FORM B_eventi_rimborso_ita/engl., available in the download box, duly filled in;
  • the completed registration form or, if not available the conference invitation including enrolment procedures details;
  • the program of the event
  • the invoice/receipt headed to the University of Trento
  • the "supervisor authorization" form properly filled in and countersigned by your supervisor

NB for Director signature: the administrative Manager phd.aes@unitn.it will submit your request to the electronic signature of the Director (i.e.: head of the management centre); as soon as the forms will be signed, they will be forwarded to the colleagues of Ufficio iscrizione eventi who will process the payment.

Exception: only in case you have been assigned a specific Supervisor funds to cover the expense, remember to ask the signature of your supervisor as well to be reported in the RESPONSIBLE OF THE PROJECT.


Should you have further doubts about the above procedure, please refer to Ufficio iscrizione eventi  iscrizioni.eventiesterni.collina@unitn.it