Option 1: the event Organizer is an Italian Body/Organization. In this case, UniTN administration office must pay on your behalf!

Please note that the request must be sent duly in advance (at least 15 days before the deadline for registration).

Send the following documents to iscrizioni.eventiesterni.collina@unitn.it and remember to put phd.aes@unitn.it in Cc. for the electronic signature of the funds’ referents:

1.    FORM A_pagamento diretto/payment duly filled in – use the fac-simile in the download box

2.    The "supervisor authorization" form properly filled in by you and signed by your supervisor

3.    Further documents that must be attached:

• Registration form; if that it is not possible before the payment, you might attach the invitation or the registration information of the event where the registration fees amount is visible; 
• the program of the event;
• the invoice/receipt released by the Organizer must be headed to the University of Trento! (in case this is not possible, the administration will get in contact directly with the organizer after the receipt of all necessary documents)

4. the administrative Manager phd.aes@unitn.it will submit your request to the electronic signature of referents (i.e.: responsible of the project and head of the management centre); as soon as the form will be signed electronically, it will be forwarded directly to the colleagues of Ufficio iscrizione eventi who will process the payment. 

Option 2: the event Organizer is a foreign Vendor/Body/Organization

If possible, option 1 procedure is still the preferable one but in case the event Organizer allows the payment only with credit card of the participant, then you can pay in advance and ask for the reimbursement afterwards by following the procedure below: 

1.    You can pay with credit card but IT IS IMPERATIVE THAT you ask for an invoice headed to UniTN and not to you (your name must be reported in the reason for payment);

2.    Send the following documents to iscrizioni.eventiesterni.collina@unitn.it and remember to phd.aes@unitn.it in Cc. for the electronic signature of the funds’ referents:

• the FORM B_eventi_rimborso_ita/engl., duly filled in – use the fac-simile in the download box;
• the "supervisor authorization" form properly filled in by you and signed by your supervisor;
• the completed registration form or, if not available the conference invitation including enrolment procedures details;
• the program of the event;
• the invoice/receipt headed to the University of Trento;

3.    The administrative Manager phd.aes@unitn.it will submit your request to the electronic signature of referents (i.e.: responsible of the project and head of the management centre); as soon as the form will be signed electronically, it will be forwarded directly to the colleagues of Ufficio iscrizione eventi who will process the payment.

Should you have further doubts about the above procedure, please refer to Ufficio iscrizione eventi  iscrizioni.eventiesterni.collina@unitn.it