Option 1: the event organizer is an Italian Body/Organization. In this case, UniTN administration office must pay on your behalf!

Please note that the request must be sent duly in advance (at least 15 days before the deadline for registration) following the instructions below:

1. fill in the FORM A C3A_pagamento diretto/payment available in the dowonload box - Please, note that:

• all data of the Organizer, including a contact e-mail address and the bank description section must be duly filled in; 
• sign the form and also fill in the "PART RESERVED FOR THE HEAD OF THE MANAGEMENT CENTRE" both the sum to be paid and the fund number (i.e. SAP code associated to your research budget); 

2. fill in the SV auhtorization form available in the download box by choosing one of the 3 options of expense listed

3. send to Ufficio iscrizione eventi esterni - Povo 2 iscrizioni.eventiesterni.collina@unitn.it:

• the FORM A C3A_pagamento diretto/payment dully filled in;
• the registration form and, if that it is not possible before the payment, the invitation or the registration information of the event where the registration fees amount is visible;
• the program of the event;
• the invoice/receipt made out to the University of Trento if the organizer release it immediately (in case this is not possible, the administration will get in contact directly with the organizer after the receipt of all necessary documents)
• the "supervisor authorization" form properly filled in and signed by you and your supervisor

**NB put phd.aes@unitn.it in Cc. as this this is needed for the Director signature: the secretariat will take care of the Director signature and will forward to the colleagues of the Ufficio iscrizione eventi the form directly as soon as it will be signed.

Upon receipt of the above documents, the payment will be processed. 

Option 2: the event organizer is a foreign Vendor/Body/Organization

The recommended procedure is the same as the above one but please, note that you must collect also the SWIFT CODE to be reported in the bank data section of the form.

Exception: in case the event Organizer allows the payment only with credit card, then you can pay in advance and ask for the reimbursement afterwards. The procedure is the following: 

1. you can pay with credit card (if you are the credit card holder) but IT IS IMPERATIVE THAT you ask for an invoice addressed to UniTN and not to you;

2. send to Ufficio iscrizione eventi esterni iscrizioni.eventiesterni.collina@unitn.it:

• the FORM B_C3A_rimborso/reimbursement, available in the download box, duly filled in; remember to ask the signature of the Referent of your research budget only if he/she is different from the Director (for Director signature, see below)
• the completed registration form
• the program of the event
• the invoice/receipt made out to the University of Trento
• the "supervisor authorization" form properly filled in and signed by you and your supervisor

NB for Director signature: when you send the documents please, add phd.aes@unitn.it in Cc: the secretariat will take care of the Director signature and will forward to the colleagues of the Ufficio iscrizione eventi the form directly as soon as it will be signed.

Upon receipt of the above documents, the reimbursement will be processed. 

Should you have further doubts about the above procedure, please refer to Ufficio iscrizione eventi  iscrizioni.eventiesterni.collina@unitn.it

Only in case of participation in presence: please, remember that you must complete also the online travel request before the departure.